CHAIR HOW-TO: Import Reviewers

OVERVIEW

There are a number of ways to add Reviewers to a conference:

Important

Trying to import an unregistered email (an email that is not a valid account in CMT) will result in a 'FAIL' for that user. The user will not be added to the conference.

This document will cover importing Reviewers. Importing Reviewers will automatically add them to the conference as Reviewers.

Note

No invitation will be sent.
No automatic email will be sent.

IMPORT REVIEWERS (BULK)

  • From the Chair Console click the ‘Users Tab’ and select ‘Reviewers.’

Import Reviewers

  • On the 'Manage Reviewers' page, click 'Actions>Import.'

Import Reviewers

  • In the secondary menu, click 'Reviewers.'

Import Reviewers

The Import Reviewers page opens. To bulk import reviewers please upload a "Tab Delimited" file. Each line of the file must contain the following tab delimited fields (order must be preserved):

Import Reviewers

  • Open a text editor and enter the reviewers’ information as noted in the ‘Import Reviewer’ page.

Import Reviewers

  • Save file as ‘Tab Delimited.’

Import Reviewers

  • From the ‘Import Reviewer’ page click ‘Upload Reviewers.’

Import Reviewers

  • Click 'Open.'

Import Reviewers

  • Verify the data. Click ‘Save Changes.’

Import Reviewers

UPLOAD FAIL ERROR

Note

If there is an error, it will likely be 'Invalid User.' This means the potential reviewer does not have a CMT account.
Import Reviewers

• Verify the ‘Manage Reviewers’ page shows the imported Reviewers.

Import Reviewers

IMPORT REVIEWERS MULTI-TRACK

Important

For a multi-track conference, you must choose a track first.
It does not matter which track, as there will be tracks to choose from when the file is imported.

  • Choose a Track

Import Reviewers

  • Click Actions>Import

Import Reviewers

  • In the secondary menu, click 'Reviewers'

Import Reviewers

_ Click UPload Reviewers in the 'Import Reviewers' page

Import Reviewers

The page will show the reviewers to upload along with a list of tracks that can be selected or deselected for this group of reviewers.

  • Save the Changes.

Import Reviewers

The Reviewers will appear in the tracks selected.

Import Reviewers

Remove Reviewers

Reviewers can easily be removed from a track.

Select the track, select the reviewers you want removed, then Actions>Remove.

Import Reviewers

In this case 1 reviewer from the selected track would be removed from the track. The Reviewer will still be in any other tracks they were assigned. However, if they were in only 1 track and you remove them, they will be removed from the conference. If you ever think you made a mistake, you can just re-import them easily.

Important

When you use bulk import:

  • No invitation will be sent.
  • No automatic email will be sent.
  • Reviewers cannot accept/decline – they are just added to the conference.

It is advised to use bulk import when you know the reviewers want to be reviewers for your conference.