CHAIR HOW-TO: Manage Reviewer Bidding

OVERVIEW

During the bidding phase, Reviewers can access abstracts of all non-conflicting papers.
They can bid as per their expertise and interest.
Here are the four different bid values Reviewers can use, and what they mean:

Eager: passionate, excited to review the paper
Willing: inclined to review the paper
In a pinch: will review the paper only in the case of absolute necessity
Not Willing: will not review the paper at all

Note

The term 'Not Entered' is not a bid value.

ENABLE BIDDING

  • Go to ‘Settings>Activity Timeline>Deadline’ and enable ‘Reviewer Bidding.’ Set the date to a time in the future and click ‘Save changes.’

Manage Reviewer Bidding

DISABLE VISIBILITY OF DESK REJECT PAPERS

  • To ensure that Desk Reject papers do not show to Reviewers, go to Settings>Features>Review

Manage Reviewer Bidding

  • In the Console Customization setting, select 'Do not show desk reject papers' and save the changes.

Manage Reviewer Bidding

RESTRICT BIDDING TO SUGGESTED PAPERS

This setting allows bidding only for those papers suggested to the Reviewer.

  • Go to Settings>Features>Review

Manage Reviewer Bidding

  • Scroll to ‘Allow bidding only for suggested submissions’ and enable the checkbox.

Manage Reviewer Bidding

  • Click ‘Save changes’ at the bottom of the page.

Manage Reviewer Bidding

Note

Click for more on Suggested Papers

RESTRICT NUMBER OF EAGER BIDS

There are times when a Chair will want to restrict the number of ‘Eager’ bids a Reviewer can place.

Note

Leaving this blank allows any number of ‘Eager’ bids; there is no limit.

  • Go to Settings>Features>Review

Manage Reviewer Bidding

  • Scroll to ‘Maximum number of Eager bids for reviewer’ and enter a number value.

Manage Reviewer Bidding

  • Click ‘Save changes’ at the bottom of the page.

Manage Reviewer Bidding

Note

If there are eager bids already in place from reviewers that exceed the limit you are now imposing, those bids will stay as they are, and will not be removed.
Bids made after the limit is saved will adhere to the limit.

BIDDING COMPLETED

  • When the 'Reviewer Bidding' phase is complete, go to ‘Settings>Activity Timeline>Deadline’ and change the status of ‘Reviewer Bidding’ to 'Completed.'

Manage Reviewer Bidding

  • Click ‘Save changes’ at the bottom of the page.

Manage Reviewer Bidding

DISABLE BIDDING

  • To disable ‘Reviewer Bidding,’ go to ‘Settings>Activity Timeline>Deadline’ and change the status of ‘Reviewer Bidding’ to 'Disabled.'

Manage Reviewer Bidding

  • Click ‘Save changes’ at the bottom of the page.

Manage Reviewer Bidding