CHAIR HOW-TO: Import Meta-Reviewers from Previous Conference

OVERVIEW

This will describe how to import meta-reviewers from a previous conference.

PREREQUISITE

The Chair must be the same for both conferences.

PREVIOUS CONFERENCE CHAIR CONSOLE

  • From the previous conference’s Chair Console click ‘Users>Meta-Reviewers>Manage (more…)’ to get to the Manage Meta-Reviewers page

Import Past Conference Meta-Reviewers

PREVIOUS CONFERENCE MANAGE META-REVIEWERS PAGE - SINGLE TRACK CONFERENCE

This page can be filtered.
For example, if the desired list of meta-reviewers is to be from one organization, filter for that organization. In this case we filter these 8 reviewers for 'cmt.'

Import Past Conference Meta-Reviewers

There are 4 reviewers with that organization.

Import Past Conference Meta-Reviewers

  • Click ‘Actions>Export>Meta-Reviewers’ (The file will be in a .txt format.)

Import Past Conference Meta-Reviewers

PREVIOUS CONFERENCE MANAGE META-REVIEWERS PAGE - MULT-TRACK CONFERENCE

Note

In a multi-track conference, you must select the desired track from the dropdown before you can see the 'Export' function in the 'Actions' button.
You must do this for every track from which you want meta-reviewers.

Just as a single-track conference (above), this page can be also be filtered before exporting, if needed.

  • Click ‘Actions>Export>Meta-Reviewers’ (The file will be in a .txt format.)

Import Past Conference Meta-Reviewers

  • Open the file with Notepad by clicking ‘OK’

Import Past Conference Meta-Reviewers

  • Copy the text

Import Past Conference Meta-Reviewers

  • Paste in Excel

Import Past Conference Meta-Reviewers

CURRENT CONFERENCE CHAIR CONSOLE

  • From the current conference’s Chair Console, click ‘Users>Meta-Reviewers>Manage (more…)’ to get to the Manage Meta-Reviewers page

Import Past Conference Meta-Reviewers

CURRENT CONFERENCE MANAGE META-REVIEWERS PAGE

  • Click ‘Actions>Import>Meta-Reviewers’

Import Past Conference Meta-Reviewers

The ‘Import Meta-Reviewers’ page opens. The highlighted headers are what you want in the file: First Name, Middle Initial (optional), Last Name, E-mail, Organization

Import Past Conference Meta-Reviewers

  • Go to the excel document and see the headers that correspond to the headers required for the upload file.

Import Past Conference Meta-Reviewers

  • Delete everything after column E

Import Past Conference Meta-Reviewers

  • Copy all the information in columns A though E, except the headers, and paste it in a notepad

Import Past Conference Meta-Reviewers

  • Save the file

Import Past Conference Meta-Reviewers

  • From the ‘Import Reviewers’ page, click ‘Upload Meta-Reviewers’

Import Past Conference Meta-Reviewers

  • Click ‘Open’

Import Past Conference Meta-Reviewers

  • Confirm they are all uploaded, then click ‘Save Changes’

Import Past Conference Meta-Reviewers

  • On the ensuing ‘Manage Meta-Reviewers’ page, verify the Meta-Reviewers have been imported

Import Past Conference Meta-Reviewers

IMPORT META-REVIEWERS MULTI-TRACK

Everything is the same as a single track conference except there will be a list of tracks to pick when a proper file is uploaded.

Import Past Conference Meta-Reviewers